Workspaces
Last updated
Last updated
This document explains how Workspaces function within the organizational structure and how administrators create and manage them.
A Workspace is a logical boundary inside an organization used to group:
Users
Resources
Configurations
Access permissions
Workspaces define where access is scoped and where work happens.
At a high level, the structure looks like this:
Organization ├── Workspace A ├── Workspace B └── Workspace C
An organization can have multiple workspaces
Users can belong to one or more workspaces
Access is always evaluated in the context of a workspace
Workspaces help organizations:
Use Workspaces when:
Note Small organizations may start with a single workspace and expand later.
After the workspace is created, you can manage its basic information from Workspace profile:
Changes are applied immediately and affect all users within the workspace.
From Access management, control who can access the workspace:
Note : - View members - Manage roles - Remove Group
Access changes take effect immediately.
Within the workspace, administrators can manage:
All resources created here are isolated to this workspace.
Use Activity log to:
Separate projects, products, or environments
Isolate access between teams
Apply security policies at a smaller scope than the entire organization
Delegate administration safely
You manage multiple projects or teams
You need to isolate environments (Dev / Staging / Production)
Different groups require different access rules
Sign in to the Admin Console
Navigate to Oten Workspace
Select Workspaces
Click Create Workspace
Enter a workspace name (required)
Optionally add a description to clarify its purpose
Click Create workspace
Update Workspace name
Update Description (optional)
View Workspace code (read-only, used for identification)
Add users → Navigation Individuals → Add individuals
Remove users → Navigation Individuals
Organize users into Groups : Add group and Management group
Assign Roles and permissions scoped to the workspace : Create Role and Delete role
Applications and integrations
Subscription and marketplace apps
Workspace-specific configurations and settings
Track workspace-level changes
Monitor administrative actions
Support auditing and security reviews