Workspaces
Scope
This document explains how Workspaces function within the organizational structure and how administrators create and manage them.
I am new. Where should I start?
What is a Workspace?
A Workspace is a logical boundary inside an organization used to group:
Users
Resources
Configurations
Access permissions
Workspaces define where access is scoped and where work happens.
How Workspaces fit into the organization
At a high level, the structure looks like this:
Organization ├── Workspace A ├── Workspace B └── Workspace C
An organization can have multiple workspaces
Users can belong to one or more workspaces
Access is always evaluated in the context of a workspace
Why Workspaces exist
Workspaces help organizations:
Separate projects, products, or environments
Isolate access between teams
Apply security policies at a smaller scope than the entire organization
Delegate administration safely
When should you use Workspaces?
Use Workspaces when:
You manage multiple projects or teams
You need to isolate environments (Dev / Staging / Production)
Different groups require different access rules
Note Small organizations may start with a single workspace and expand later.
I already understand. How do I proceed step by step?
Step 1: Open Workspace Management
Sign in to the Admin Console
Navigate to Oten Workspace
Select Workspaces
Step 2: Create a New Workspace
Click Create Workspace
Enter a workspace name (required)
Optionally add a description to clarify its purpose
Click Create workspace
Step 3: Manage Workspace Profile
After the workspace is created, you can manage its basic information from Workspace profile:
Update Workspace name
Update Description (optional)
View Workspace code (read-only, used for identification)
Changes are applied immediately and affect all users within the workspace.
Step 4: Manage Access and Membership
From Access management, control who can access the workspace:
Add users → Navigation Individuals → Add individuals
Remove users → Navigation Individuals
Organize users into Groups : Add group and Management group
Note : - View members - Manage roles - Remove Group
Assign Roles and permissions scoped to the workspace : Create Role and Delete role
Access changes take effect immediately.
Step 5: Configure Workspace Resources
Within the workspace, administrators can manage:
Applications and integrations
Subscription and marketplace apps
Workspace-specific configurations and settings
All resources created here are isolated to this workspace.
Step 6: Review Activity and Audit Logs
Use Activity log to:
Track workspace-level changes
Monitor administrative actions
Support auditing and security reviews
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